Application

Completed applications can either be hand delivered to the Graduate Student Commons or mailed via interdepartmental campus mail to the GSA mail stop.

A complete application has the following:

* ALL requisite items listed below including original receipts.

  • Do not include any values on the Post-Travel Form that you are not claiming for reimbursement or for which you lack receipts.

* ALL forms submitted as ONE SIDED with NO staples.

* Your e-mail address on the Post-Travel Form

* NEW: A written paragraph stating purpose for travel must be provided, along with other supporting documentation, such as an agenda or program schedule.

  • For the sake of conserving paper, please include ONLY the cover sheet and the page with your session, workshop, or panel.

Please read our Frequently Asked Questions (last updated: January 2014) or check out the Sample Application Package below, which may have slightly out-dated forms but should be a good model of what your application should look like!

If you have any other questions, contact our GSA Travel Grants Committee (gsatravel@ucsc.edu) BEFORE the deadline. Late travel grants will not be accepted.

Also check out the Financial Affairs Travel Site.

Application Materials - Please submit applications in the order listed below.

* Application Cover Letter -- see below
* Application Form -- see below 
* Faculty Sponsorship Form -- see below
* PDR 204 Form (PDF) (required if not on file)

  • Fill in ALL the highlighted sections.  
  • Be sure to sign the form at the bottom.     
  • If applicable, include all documentation as stated under "foreign visitors"    
  • 204 Form Instructions (PDF)

* Post-Travel Form (PDF) (required) -- right click the form and save to your desktop. If the form still does not open, please check the Financial Affairs Website and look for the POST-TRAVEL FORM. Fill in ALL the necessary sections. For mileage refer to the University’s current rate.
* Mileage Log (PDF) (required only for travel to more than one destination in a personal vehicle)
* Currency Converter (PDF) (required only if receipts are in a foreign currency)
* Certificate of Citizenship (PDF) (required only for International Students)


**Applications must be COMPLETE and CORRECT to receive funding!**

Attachments:

GSA Travel Grant Cover Sheet.pdf

Graduate Student Association Application.pdf

Faculty Sponsor Form.pdf

Currency Conversion Form.pdf

Travel Grant Certificate of Citizenship.pdf

Travel Grant Sample App.pdf