Travel Grants

GSA Travel Grants are awarded to assist students who travel to perform research or attend conferences related to their graduate projects. This also may include thesis related travel to workshops and programs. The maximum award is $500 per applicant per academic year. Students receiving funding from another source (such as an advisor, department, or grant) may be offered an award that is less than the maximum. Travel must be completed before applying and must have occurred within the last two years. You may only apply after all travel has been completed.

Deadlines for submitting applications to the front desk of the Grad Student Commons or via intercampus mail to the Grad Student Commons are as follows:

  • Fall 2016: DECEMBER 5, 2016 by 5 pm
  • Spring 2017: APRIL 28, 2017 by 5 pm

Late travel grants will absolutely not be accepted.

WE ARE SWITCHING FROM A QUARTERLY GRANT CYCLE TO A TWICE PER YEAR CYCLE. After experiencing long delays in getting checks to grad students, we have worked out an agreement with the accounting office to submit grants during their down time, only twice per year -- once in early November, and once in late April. This will highly expedite the process of getting checks to students, and we will be distributing the same amount of money. It does mean that students attending conferences after the fall deadline will have to wait until spring, and that spring grants will be due about one month earlier than usual. IF YOU ARE GRADUATING AND HOPING TO APPLY FOR A CONFERENCE THAT TAKES PLACE AFTER APRIL 28, or if you have another extenuating circumstance, please contact us about a special round of grants we will be processing over the summer.

Applications are processed at the end of each grant cycle. You will receive an email notification about whether your application has been approved, conditionally approved, or rejected by the GSA. The GSA then forwards grants for payment to the university's accounting system. You may be contacted by the accounting system with additional questions regarding your materials. Please be advised that the accounting system has the final say on whether you will be paid based on extensive rules and regulations. If you are encountering difficulties with the accounting process, PLEASE CONTACT THE GSA instead of harassing or accusing the accounting office of misdeeds.

Please complete all forms in pen. All forms must be printed single-sided. Incomplete applications will not be eligible and will be returned. They may be resubmitted for the next quarterly deadline when completed. Please closely read see our detailed application instructions and FAQs to avoid common errors.

The Travel Grants Committee highly encourages graduate students to attend a Q&A session prior to submitting your application. Please bring as complete an application as you can, as well as any specific questions you have for the committee. Unfortunately, we cannot provide paper copies of the application materials, nor can we print out receipts. Using your own account, you can print out the forms on the GSC computers. Workshops will be held in the Graduate Student Commons on the following dates (check bulletin board or ask front desk for room number):

Workshop 1: Thu Apr 13, 2017 12pm – 1pm

Workshop 2: Wed Apr 19, 2017 1:30pm – 2:30pm

Workshop 3: Mon Apr 24, 2017 11am – 12pm

It is not necessary to come to the workshop in order to complete the travel grant forms, however, the forms that get rejected tend to become so on a technicality. Therefore, you can (and should!) come at any time between those hours to receive help on your travel grant.

If you are unable to attend a workshop, contact the Travel Grants Committee for more information: travelgrants@ucsc.edu.

Additional funding for this program has generously been made available by the Graduate Student Commons Governance Board and the Graduate Division.